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Sales Admin

Agoura Hills, California · Restaurant/Food Service

Please apply if you are within a reasonable distance to Agoura Hills

Business / Sales Administration Position
This is a dynamic job position that will involve working with many facets of our import and distribution company. The job includes: excel work, state and federal compliance, financial reporting, supporting the sales team, as well as communication with suppliers and customers. This employee will be expected to be well rounded and be able to learn the ins and outs of how our import & distribution business functions in a highly regulated and controlled industry.  This position is multi-facetted and the new employee will be expected to learn many functions of the business. Also, the person should have a strong ability to learn quickly and apply practical business knowledge to scenarios as they present themselves. This employee will work directly with management to price products, make marketing materials, and review monthly reports and tax paperwork to ensure it is complete and accurate. This is a very detail-oriented position that will allow the new employee to learn how an alcohol distribution company functions.  There is opportunity for growth within this family owned and operated company.
Skills Necessary:
  • Must be proficient with Excel, Outlook, Word and Adobe Acrobat.
  • Should also understand how to edit and fill out PDF documents
  • Work well with team, cooperative work environment
  • Accuracy – Job requires reviewing materials for completeness, accuracy, format, etc.
  • Understand and apply applicable policies and procedure,  laws, regulations, and rules
Excel Spreadsheets:   40%
Supporting Management & Sales:  35%
Compliance:  10%
Marketing / Catalog:  10%
Website / Google Drive:  5%

Yearly Responsibilities 
Maintain / renew out of state liquor licenses & brand registrations
Fiscal sales reports / charts for Joel

Monthly Responsibilities
Financial Recaps for California, Nevada, Arizona & Washington
Taxes for California, Nevada, Arizona & Washington
Review Tax receiving / exempt reporting paperwork from purchasing
Submit Scans for retailers (BevMo, Total Wine, Raleys, etc.)
Maintain/Update pricing books for all 4 States (CA, NV, AZ, WA) and USA Wholesale
Including: Scotch lists, Promotions, Special pricing, etc.
Keep up with special pricing programs
Chargeback suppliers for any deals / programs
Calculate Royalty Payments
Monthly billing for warehouse customers
Review Cost Collection reports (BevMo, Total, Whole Foods)
Review Vendor unknown reports (Total Wine CA, NV, AZ, WA)

Daily / On-Going
Create pricing for new products & suppliers
Set-up new suppliers & products
Add product information to Google Drive / Websites / Catalogs
Make control state price quotes
Research new states laws/compliance prior to entry / sale
Make new item forms for customers (Raley’s, Nugget, etc.)
Register brands as requested
Make presentations as requested to support the sales team & executive management
Maintain Customer websites/pricing (BevMo MDM, Total Wine, Whole Foods, etc.)
Submit new items to Total Wine & BevMo through their online portals
Submit labels & formulas for TTB approval
Support Executive Management & Sales team with Outfield – CRM software
Maintain information for sales accounts and sales personnel on Outfield
Handle product pricing changes:  re-pricing & notification to sales team
Make sell sheets for new items
Make & maintain contract price pages / pricing updates 
Help new suppliers with Nevada, Arizona & Washington licensing
Create / maintain sell sheets for single barrel programs
Create Warehouse new item forms and make corrections/updates to new items details
Review & Approve all out of state pricing on Purchase Orders
Schedule GoToMeetings for executive management & the sales team as needed
Scheduling / Maintaining Ride along Calendar on Google Drive & Rich’s Calendar

Will Support
Sales projections
Run Sales reports for new sales people
Take phone orders
Update customer ABC Licenses
Answer Phones
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