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Paralegal - Student Services and Disabilities

Riverside, CA
Overall Purpose: Provides secretarial support to attorneys in the areas of writing, researching, and other special projects.  Maintains positive communications with clients, attorneys, staff, administrative agencies and courts.  Observes confidentiality of client matters.  Follows policies and procedures of the Firm.
Essential Job Duties:
  • Proactively works with your assigned attorneys to seek out additional work, when necessary
  • Manages and assists attorneys with document production; prepares and reviews case files
  • Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription
  • Schedules appointments and meetings for attorneys
  • Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar
  • Drafts simple pleadings and declarations; assists in filing pleadings with OAH and/or the court
  • Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and formatted according to Firm standards
  • Assembles documents and exhibits for hearings, mediations, and or other engagements
  • Reads and sorts incoming mail, and prints e-mails and distributes throughout the day
  • Maintains client files and chron files
Other Duties:
  • Arranges for travel for attorneys including hotel, airline and transportation 
  • Interacts with other support departments as needed to coordinate and complete various assignments
  • Operates personal computer, transcription equipment to produce legal documents, correspondence, memoranda and e-mails, and other office machines such as photocopier, fax machine and postage meter
  • Performs all other duties as assigned
  • Must meet California Business & Professional Code §6450 requirements, bachelor’s degree strongly preferred.
  • Bachelor’s Degree, preferred
  • Ability to type 60 wpm
  • Prior paralegal experience in Education or Administrative Law preferred but not required
  • Knowledge and ability to calendar due dates for due process hearings; i.e. complaints, mediations, and pre-hearing conferences in a timely manner
  • Knowledge and ability to calendar due dates for court actions, i.e. complaints, responses, discovery, motions, appeals, conferences, etc., in a timely manner.
  • Knowledge of e-discovery case management
  • Ability to research and analyze large amounts of data
  • Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail
  • Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint; and Adobe
  • Knowledge of document management systems such as iManage
  • Strong organizational skills with the ability to multi-task and prioritize workflow for multiple attorneys and work effectively under pressure 
  • Exceptional interpersonal skills to timely and effectively communicate and follow instructions from a diverse group of attorneys, clients, staff, administrative agencies and courts in a professional and businesslike manner
  • Ability to work in a team environment
  • Courteous and friendly personality; demonstrate sound work ethic
  • Ability to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiers
  • Stellar attendance and punctuality
Physical Demand:
While performing the duties of this job, the employee will:
  • Stand/walk frequently during their scheduled shift
  • Ability to see well enough to read/compose reports and use the computer
  • Ability to hear well enough to communicate with clients, co-workers and outside vendors
  • Climb, stoop and kneel, occasionally
  • Use fine finger manipulation including writing, typing, and using the phone system 
  • Be able to drive to/from outside meetings with clients, attorneys and vendors from time to time
  • Ability to work more than 40 hours a week       
Work Environment:
While performing the duties of this job, the employee is regularly exposed to normal office working conditions.  The noise level in the work environment is usually moderate.

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