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Our client is seeking an experienced Assistant to join their Intellectual Property (IP) law department in their Chemical, Biotech, & Pharmaceutical practice team. The right candidate will provide legal assistance to attorneys and clients in all aspects of patent prosecution.  The Assistant will perform advanced-level legal and administrative support duties requiring sound judgment, critical thinking, project management, and advanced organizational skills that entail a high level of detail. 

  • Manage electronic e-docket, maintain secondary docket
  • Manage inbox/emails by acknowledging, distributing, and saving to electronic document repository 
  • Correspond with clients, attorneys and staff to ensure instructions are received and deadlines are met 
  • Submit conflicts check(s) and new client matter information through OPEN; prepare engagement letters and assist with client billing as required
  • Draft and complete documents/paperwork supporting patent prosecution by accurately and promptly completing necessary forms, documentation and other administrative tasks 
  • Provide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling and grammatical errors
  • Interact professionally and promptly with clients and internal parties by reporting filing information and responding to questions appropriately 
  • Respond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questions
  • Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and contacts
  • Create, organize and maintain client files, follow up on pending matters
  • Set up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests as necessary 
  • Minimum of five (5) years previous legal secretarial or legal assistant patent prosecution experience in a law firm or comparable environment preferred
  • High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
  • Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
  • Excellent typing ability of at least 55 words per minute

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