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Legal Assistant

ENCINO, CA · Legal

Prestigious trial firm looking for a specialized Legal Assistant to undertake a variety of administrative and clerical tasks. You will work under the supervision of the attorneys and paralegals in the personal injury litigation department.


- File, save, copy and scan physical & electronic filings and mail (ECF, E-filings of America, TrueFiling, Case-Anywhere, documents from client, experts, doctors, medical facilities, deposition officers, etc.); complete mail log daily.

- Communicate with Calendaring Clerk to get all deadlines calendared;

- Keep cases organized by inputting information into the case management software (Smart Advocate);

- Full Preparation of documents for filing, mailing, e-mailing, faxing, cover letters/correspondence;

- Calls to Department Clerk/Court for hearing reservations or questions;

- Reservation of Court Reporters, Videographers, and CourtCalls;

- Confirming with opposing counsel(s) that depositions are going forward;

- Preparation of Retainers/Expert Retainers, check requests & execution;

- Scheduling Doctor Appointments, Inspections, hotel, flights, rental cars and parking reservations;

- Preparation of Document Production (PDF Combining, bate stamping, transferring to CD or flash);

- Preparation of non-engagement/drop letters ;;

- Deposition preparation (printing and assembling exhibits);

- Preparation of binders for Court Hearings and/or Mediation;

- Administrative support to paralegals and attorneys.


- Minimum of 2+ years experience working in a civil litigation firm;

- Knowledge of state rules of civil procedure and federal rules of procedure;

- Knowledge of applicable litigation subject areas, including relevant terminology and processes;

- Excellent English grammar, reading, writing skills; Spanish-speaking a plus;

- Detail oriented, team player, positive, energetic, kind and well spoken;

- Skilled with computers and scheduling software, as well as organized, excellent communication and able to work in a fast-paced environment;

- Proficient in Microsoft Office programs (including Outlook, Word, Excel);

- Demonstrate good ethics, judgment and maintain the confidentiality of files.

Job Type: Full-time

Pay: $20.00 - $30.00 per year


  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Supplemental Pay:

  • Bonus pay

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