ESSENTIAL FUNCTIONS include the following. Other duties may be assigned.
Provide administrative support to the Construction & Development department.
Review construction draw requests from the borrower's invoice that shows billing documents, which include labor and material releases. Verify information is accurate and correct.
Assist with vetting and gathering all necessary information concerning the borrowers for review and approval.
Update and keep track of all expenses related to each project for budgets.
Add all invoices for each project to ensure expenses are on track.
Review cost ledgers and conduct cost analysis on inspection reports.
Respond and liaise with the borrower to ensure that they are kept updated on the status of their project and the processing of their construction draws.
Maintain and keep track of all baseline inspections, re-inspections, and funding inspections to ensure they are done accurately, and once completed, forwarded to the appropriate department.
Respond to customers' and borrowers' requests and/concerns and provide solutions.
Create reports as needed.
Other duties as assigned.
Education and Experience To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must have a High School Diploma or GED; a Bachelor’s degree preferred.
Minimum two years of construction fund control experience.
Minimum 1 year of general administrative assistant experience, working in real estate or construction and development industry.
Some knowledge of property evaluation.
High degree of comfort working with numbers and accounting.
Accounting experience is a plus.
Proficient in Microsoft Suite (Outlook, Word, PowerPoint, Excel).
Strong interpersonal and communication skills with exceptional follow-through abilities.
Excellent customer service skills.
Strong written and verbal skills.
Knowledge, Skills, and Abilities
Strong business acumen.
Takes initiative with a clear business purpose in mind.
Adapts to change easily in a fast-paced work environment.