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Exec Assistant/Office Manager/Paralegal

  • Los Angeles, CA
Location: Beverly Hills, CA

Salary: $80K - $90K (more based on experience)
 
Job Description/Qualifications:
Organization & Time Management
 
  • Maintain the executive's calendar and daily schedule.
  • Organize priorities, deadlines, and ongoing projects.
  • Keep task lists current and ensure priorities remain organized.
  • Prepare daily and weekly action lists.
  • Maintain organized digital files and documents.

Execution & Follow Through
 
  • Track assignments and deadlines.
  • Follow up with employees, vendors, and business partners to ensure commitments are completed.
  • Remind the executive of important deadlines and outstanding items.
  • Ensure projects continue moving without constant reminders.
  • Help prevent important tasks from falling through the cracks.

Executive Support
 
  • Coordinate meetings and appointments.
  • Prepare meeting agendas and organize supporting materials.
  • Take meeting notes and track action items.
  • Draft emails and other professional correspondence.
  • Coordinate travel arrangements when needed.
  • Assist with research and special projects.

Communication
 
  • Act on behalf of the executive by communicating assignments, requests, and follow up items to employees, clients, vendors, and business partners.
  • Coordinate with team members to ensure requested tasks are completed accurately and on time.
  • Follow up on outstanding requests until they are resolved or completed.
  • Provide regular status updates so the executive always knows where projects stand.
  • Serve as a professional point of contact for internal and external communications.
  • Handle confidential information with professionalism and discretion.

Qualifications
 
  • Minimum 3 years supporting an executive, business owner, or senior leader.
  • Exceptional organizational skills.
  • Outstanding time management.
  • Excellent written and verbal communication.
  • Strong attention to detail.
  • Excellent follow through.
  • Ability to manage multiple priorities in a fast paced environment.
  • Professional, dependable, and trustworthy.

Preferred Skills
 
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Teams
  • Microsoft Planner
  • OneDrive
  • RingCentral
  • Filevine experience is a plus but not required.

The Ideal Candidate
 
  • You are naturally organized and enjoy bringing structure to busy environments.
  • You take ownership of your work, follow through on commitments, and don't need constant reminders to complete tasks.
  • You enjoy keeping projects moving, staying ahead of deadlines, and helping others become more productive.
  • You are dependable, resourceful, and take pride in making sure nothing important is overlooked.