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Accounts Payable Specialist
Position Summary
A growing civil defense litigation practice is seeking a detail-oriented and dependable Accounts Receivable Specialist to manage the full lifecycle of our incoming payments and billing process. In this role, you will ensure accurate invoicing, timely payment collection, and precise reconciliation of customer accounts. You’ll serve as a primary liaison between our finance team and clients, maintaining strong professional relationships while supporting the firm’s cash flow and financial accuracy.
Key Responsibilities
• Invoicing & Billing: Generate, verify, and issue timely and accurate invoices/billing statements to clients in accordance with contractual terms.
• Payment Processing: Record daily incoming payments (checks, ACH, wire transfers, credit card payments) and post them accurately to client accounts.
• Collections & Client Communication: Monitor outstanding balances, issue monthly statements, and proactively follow up on past-due accounts with professional, courteous communication.
• Reconciliation: Reconcile accounts receivable ledgers and investigate discrepancies or unapplied cash balances to ensure all payments are accounted for and properly posted.
• Dispute Resolution: Collaborate with account managers or billing attorneys to resolve billing inquiries, short-payments, or disputed charges promptly.
• Reporting & Auditing: Prepare weekly/monthly aging reports for management, highlighting key metrics, delinquency trends, and collection progress.
• Compliance & Records: Maintain organized digital documentation and ensure strict adherence to internal accounting policies and confidentiality guidelines.
Qualifications & Skills
• Experience: 2–4+ years of hands-on experience in Accounts Receivable, general accounting, or billing.
• Education: Associate or Bachelor’s degree in Accounting preferred, finance, Business Administration, or equivalent experience.
• Software Proficiency: Strong knowledge of accounting software [e.g., QuickBooks, NetSuite, SAP, Elite, or LawPay] and proficiency in Microsoft Excel (vlookups, pivot tables).
• Attention to Detail: High level of accuracy in data entry, record-keeping, and account reconciliation.
• Communication: Excellent verbal and written communication skills with a professional, customer-service-oriented demeanor.
• Problem-Solving: Ability to analyze ledger accounts, identify discrepancies, and resolve collection issues constructively.
Benefits & Perks
• Competitive compensation [$80,000 - $100,000/ year depending on experience]
• Life, health, dental, and vision insurance options
• 401(k) matching program
• Generous Paid Time Off (PTO) and paid company holidays
• Professional development opportunities
A growing civil defense litigation practice is seeking a detail-oriented and dependable Accounts Receivable Specialist to manage the full lifecycle of our incoming payments and billing process. In this role, you will ensure accurate invoicing, timely payment collection, and precise reconciliation of customer accounts. You’ll serve as a primary liaison between our finance team and clients, maintaining strong professional relationships while supporting the firm’s cash flow and financial accuracy.
Key Responsibilities
• Invoicing & Billing: Generate, verify, and issue timely and accurate invoices/billing statements to clients in accordance with contractual terms.
• Payment Processing: Record daily incoming payments (checks, ACH, wire transfers, credit card payments) and post them accurately to client accounts.
• Collections & Client Communication: Monitor outstanding balances, issue monthly statements, and proactively follow up on past-due accounts with professional, courteous communication.
• Reconciliation: Reconcile accounts receivable ledgers and investigate discrepancies or unapplied cash balances to ensure all payments are accounted for and properly posted.
• Dispute Resolution: Collaborate with account managers or billing attorneys to resolve billing inquiries, short-payments, or disputed charges promptly.
• Reporting & Auditing: Prepare weekly/monthly aging reports for management, highlighting key metrics, delinquency trends, and collection progress.
• Compliance & Records: Maintain organized digital documentation and ensure strict adherence to internal accounting policies and confidentiality guidelines.
Qualifications & Skills
• Experience: 2–4+ years of hands-on experience in Accounts Receivable, general accounting, or billing.
• Education: Associate or Bachelor’s degree in Accounting preferred, finance, Business Administration, or equivalent experience.
• Software Proficiency: Strong knowledge of accounting software [e.g., QuickBooks, NetSuite, SAP, Elite, or LawPay] and proficiency in Microsoft Excel (vlookups, pivot tables).
• Attention to Detail: High level of accuracy in data entry, record-keeping, and account reconciliation.
• Communication: Excellent verbal and written communication skills with a professional, customer-service-oriented demeanor.
• Problem-Solving: Ability to analyze ledger accounts, identify discrepancies, and resolve collection issues constructively.
Benefits & Perks
• Competitive compensation [$80,000 - $100,000/ year depending on experience]
• Life, health, dental, and vision insurance options
• 401(k) matching program
• Generous Paid Time Off (PTO) and paid company holidays
• Professional development opportunities