Position: Sr. Administrative Assistant
Location: San Diego, CA (92121)
Our client is looking fora SENIOR ADMINISTRATIVE ASSISTANT with experience in Construction Industry. Previous exp. working with Sub's and processing subcontract invoices - strongly preferred
Gather statistics and general data; review and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor. Originates correspondence and reports not requiring the personal attention of immediate supervisor.
Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail. May establish and maintain records of equipment, including a log of equipment service dates. May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May support subcontract administration as appropriate. May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate. May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
· High School Diploma 5+ years of relevant experience
· Good written and oral communication, organizational, and interpersonal skills are required.
· Good business English and general office practice skills are required.
· Demonstrated proficiency in keyboard skills, as well as a working knowledge of MS Windows and related word processing, spreadsheet, and database software, is required.