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Sr. Administrative Assistant/Sr. DOCUMENT CONTROL COORDINATOR

Honolulu, HI · Human Resources
Position: ADMINISTRATIVE ASSISTANT/ Sr. DOCUMENT CONTROL COORDINATOR 
Location: Honolulu, HI 96819 ​
Duration:
3 1/2 months (approx)  with possible extension

Please email resumes to mary@jba.com with your hourly rate and availability date  for immediate consideration. 
 
Qualifications:
2-year degree in Business (or equivalent) and 8-10 years of experience in an administrative or document control capacity, preferably in the transportation construction. 
 
SKILLS/COMPETENCIES: 
  • Strong written and oral communication, organizational, and interpersonal skills are required.
  • Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.
  • A working knowledge of SharePoint, ProjectWise is preferred.
 

OVERVIEW: 
In accordance with established procedures, provides and organizes administrative support for the Project Manager for a major Design Build project in Honolulu. Manages the Design Group Document Control interface with the Design Build client. Completes a variety of routine and non-routine tasks and projects in accordance with company policies and procedures, or as directed by immediate supervisor. 

SPECIFIC RESPONSIBILITIES: 

Establishes and maintains document archiving and retrieval systems, prioritizing the flow of project submittals/correspondence and ensuring timeliness in the handling, processing, and resolution of requests, requirements, or problems.
Maintains the project specific SharePoint site for all Design related documents, including Client/subconsultant contracts, invoices, and correspondence. 
Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned. May maintain and monitor the operating budget as directed. 
Serve as the primary Document Control liaison between the design and construction, ensuring timely and accurate distribution of information and materials. Coordinates all design submittals and construction support responses with the construction team Document Control manager. 
Establishes and maintains document archiving and retrieval systems, prioritizing the flow of project reports/correspondence and ensuring timeliness in the handling, processing, and resolution of requests, requirements, or problems. 
Keeps informed concerning company, unit, and project policies and procedures. May make recommendations for additions or revisions to existing policies. Serves as focal point for gathering newly-published policies and the dissemination of materials. 
Performs other responsibilities associated with this position as may be appropriate. 

 

Mary Avikians
Client Services Manager
JBA International, LLC
1192 N. Lake Avenue, Pasadena, CA  91104
Direct: 626-204-6914
E-mail: mary@jba.com
www.jba.com
 
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