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HR Finance/Business Administrator

Los Angeles, CA
The HR Finance/Business Administrator will be a strategic thought-partner, and report to the President/CEO. The successful candidate will be a hands-on and will participate with the agency team to support the following areas: accounting and finance, business planning and budgeting, human resources, administration, and IT.

Responsibilities-
Financial Management
  • Prepare accounting entries, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
  • Computer savvy including experience in automated accounting systems, especially Sage/Peachtree is helpful.
  • Prepare payroll through outside service and review all timesheets for accuracy and credibility.
  • Post journal entries including revenues and expenses and utilize cost accounting principles.
  • Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the Board of Directors; assess any changes necessary.
  • Oversee and lead annual budgeting and planning process in conjunction with the CEO; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
  • Manage organizational cash flow and forecasting.
  • Implement a robust contracts management and financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
  • Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual as necessary.
  • Effectively communicate and present the critical financial matters to the Board of Directors.
Human Resources, Technology and Administration
  • Further develop human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
  • Ensure that recruiting processes are consistent and streamlined.  Conduct exit interviews.
  • Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures.
  • Work closely and transparently with all external partners including third-party vendors and consultants.
  • Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization grows.
Qualifications
  • Minimum of a BA, ideally with an MBA/CPA or related degree or applicable experience.
  • At least 5 years of overall professional experience; ideally six-plus years of broad financial and operations management experience
  • The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously
  • Ability to translate financial concepts to staff and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds
  • A track record in private and public grants management
  • Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software
  • Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities
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