Office Manager With Construction Experience

Location: Palo Alto, CA
Date Posted: 17-05-2017

Provides and organize administrative support for a construction field office providing Construction Management services to the VA OCFM. Completes a variety of routine and non-routine tasks and projects in accordance with company policies and procedures, or as directed by immediate supervisor.
May be the primary liaison between two or more groups, ensuring timely and accurate distribution of information and materials, including the creation, distribution and maintenance of meeting minutes for multiple projects.

Researches and compiles information and related data, produces special or recurring reports, and completes special projects as assigned, including the collection and compilation of daily field reports of all field staff, collection and compilation of weekly reports for all staff, weekly and monthly financial and progress reporting for multiple projects.

Establishes and maintains document archiving and retrieval systems, prioritizing the flow of project reports/correspondence and ensuring timeliness in the handling, processing, and resolution of requests, requirements, or problems.
Establishes and maintains follow-up files and confidential files for immediate supervisor.


~ 2-year degree in Business (or equivalent) and 8-10 years of experience in an administrative capacity, preferably in the Construction Industry.

~ Command of Microsoft Office Suite
~ Knowledge of PlanGrid, TRIRIGA helpful
~ Ability to work in a diverse environment with minimal supervision and direction.
* Strong Admin. skills
* Understanding of Construction/contracts/budgets and how to support them
* Strong Excel Skills
* MUST be able to work with very little supervision and direction
* Able to figure out what needs to happen and get it done
* Local candidates ONLY

** This is a 1-year position currently but with possible extension(s)
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