Executive Assistant

Location: Charlotte, NC
Date Posted: 04-05-2017
ADMINISTRATIVE ASSISTANT, SENIOR (Exec. Ass't)

Person will be supporting 2 SVP Executives, possibly 3 individuals.

In accordance with established procedures, provides and organizes administrative support for executives in major business groups. Will complete a variety of routine and non-routine tasks and projects in accordance with company policies and procedures, or as directed by immediate supervisor.

PRIMARY RESPONSIBILITIES:
Administrative support for MULTIPLE executives
Schedule conference calls and meetings
Take notes during calls and meetings
 Follow-up with individuals on deliverables
 Assist with travel and expense reports
 Special projects as assigned


SPECIFIC RESPONSIBILITIES:
May be the primary liaison between two or more groups, ensuring timely and accurate distribution of information and materials.
Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned.
Establishes and maintains document archiving and retrieval systems, prioritizing the flow of project reports/correspondence and ensuring timeliness in the handling, processing, and resolution of requests, requirements, or problems.
Establishes and maintains follow-up files and confidential files for executives.
Keeps informed concerning company, unit, and project policies and procedures.
Serves as focal point for dissemination of materials.
Understands priorities of the executives and helps ensure that they are met
Performs other responsibilities associated with this position as may be appropriate.


PREFERRED EDUCATION/EXPERIENCE:
4-year degree in Business (or equivalent) and 5-8 years of experience in an administrative capacity


SKILLS/COMPETENCIES:
Strong written and verbal communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required. A familiarity with company policies and procedures is preferred, as well as a demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.
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