Executive Admin to CIO

Location: Los Angeles, CA
Date Posted: 04-12-2017
Currently looking for an Executive Admin to the Chief Information Officer of a Data, Print, and Industry Solutions company in Marina del Rey, CA. This will be a full time position. 

Primary Responsibilities:
  • Manage and maintain complex calendar coordination for Chief Information Officer.
  • Extensive Outlook calendar coordination for the Information Technology Department including project meetings, team meetings and external auditor meetings.
  • Arrange travel and other logistics for IT team.
  • Complete complex expense reports for CIO, Technology Directors and staff.
  • Schedule and coordinate interview requests and prepare all necessary paperwork.
  • Support projects related to Information Technology through various applications.
  • Take meeting minutes for technology related project charters and distribute accordingly.
  • Open, sort and distribute incoming correspondence, including faxes for Information Technology Department.
  • Perform timekeeper responsibilities for Information Technology department.
  • Assist with team project coordination, maintenance and reporting; including creation of status reports and metrics.
  • All other duties as assigned.

Qualifications and Skills
  • Preferably able to speak Mandarin
  • Must have flexibility in working additional hours as needed
  • Must be extremely organized and a go-getter
  • Computer experience. Microsoft Word, Excel, emails & sending documents
  • Strong Multitasking skills
  • Must be a people person but also very professional with a strong work ethic
  • Social Media knowledge (Instagram,Youtube, Twitter, Facebook, etc)
  • One year minimal experience
To Apply: Send updated resume in Word format to anton.tilgren@jba.com
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