Phillips, Spallas & Angstadt LLP, an established AV-rated civil litigation law firm with offices in San Francisco, Los Angeles, and Las Vegas, is seeking a detail-oriented and highly organized Accounting & Accounts Payable Specialist to join our team in our San Francisco office.
This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and demonstrates strong accuracy in financial operations. The ideal candidate will bring expertise in accounts payable, strong organizational skills, and a commitment to maintaining high standards of accuracy. The candidate should be an energetic team player who works well under pressure and has a demonstrated ability to be self-motivated and hard-working. Law Firm experience is a strong plus. Some Accounts Receivable (AR) work might be required.
This position is Monday-Friday. This candidate must be willing to commit to at least five days per week in the San Francisco office from 8:30 a.m. to 5:30 p.m. during the initial training period and then at least two days per week after the training period.
Duties and Responsibilities
- Monitor and reconcile ledgers; prepare and distribute daily accounts payable reports across multiple bank accounts
- Verify, code, and process operational and third-party invoices, including managing invoice holds and payment cycles
- Review, verify, code, and reconcile corporate credit card statements, process employee reimbursements, and expense claims
- Reconcile monthly vendor statements, researching and resolving any discrepancies.
- Maintain vendor W-9 documentation and coordinate annual 1099 reporting.
- Support the finance team with financial reporting, tax audits, and various special projects
- Maintain compliant vendor files aligned with company Security and BAA requirements
- Assist management with vendor contracts and relationships
Qualifications
- Ability to handle multiple duties independently in a fast-paced environment
- College graduate with previous law firm work experience highly preferred
- Minimum Associate’s degree in accounting is required
- Proficiency in AP processes and best practices
- Excellent communication and problem-solving skills
- QuickBooks experience preferred
- Proven ability to effectively manage time and meet deadlines
- Demonstrated attention to detail is a must
We know our people are our most important asset, and that drives our commitment to provide our employees with a collegial work environment that helps them to achieve their professional goals
and supports their need for a healthy work/life balance. We offer hybrid or remote work opportunities, parental and family leave, and other opportunities to support our people so they can thrive professionally and personally.
We also offer a full benefits package including medical insurance, dental benefit, vision insurance, life insurance, short-term disability insurance, long-term disability insurance, and a 401k plan with employer matching. The base salary is competitive with the market and reflective of accounting experience. The firm also offers an annual bonus based on job performance.
Job Type: Full-time, Monday - Friday. The candidate must be willing to commit to at least two days per week working in the San Francisco office from 8:30 a.m. to 5:30 p.m. Remote work may be an option for the remaining days of the week depending on the candidate’s circumstances.
Salary: $65,000-$90,000 depending on experience
Benefits:
- 401(k)
- 401(k) matching
- Dental benefit
- Disability benefits
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- Monday to Friday. 8-hour shift.
Education:
- Associate or Bachelor’s degree in accounting (Preferred)
Experience:
- General Accounting/Accounts Payable: 2-3 years (Preferred)
- Accounts Receivable experience (Preferred)
- Law Firm experience (Strongly preferred)
Ability to commute/relocate:
- San Francisco, CA 94105: Reliably commute or planning to relocate before starting work (Required)
Work Location: In Office / Hybrid
Pursuant to the applicable Fair Chance laws, we will consider for employment qualified applicants with arrest and conviction records.